Last updated: 31 October 2026
An experience letter is the proof of your work history that background checks, visa applications and new employers rely on. Here is what one should say, with samples you can share with HR if your company doesn't have a template.
Experience letter format
[Company letterhead] Date: [DD Month YYYY] TO WHOM IT MAY CONCERN This is to certify that [Full name] (Employee ID: [ID]) worked with [Company name] as [Designation] in the [Department] from [joining date] to [last working day]. During this period, [he/she/they] was responsible for [2–3 key responsibilities]. We found [him/her/them] to be [sincere, hardworking and reliable]. We wish [him/her/them] all the best for future endeavours. For [Company name] [Name] [HR Manager] [Signature and seal]
1. Experience letter for an IT employee
This is to certify that Priya Sharma (Emp ID 45821) worked with Acme Technologies Pvt Ltd as Senior Software Engineer from 1 June 2022 to 30 November 2026. She worked on the payments platform team, building backend services in Java and Spring Boot. We found her to be skilled and dependable.
2. Experience letter for a fresher (first job)
This is to certify that Aditya Rao worked with us as Graduate Engineer Trainee from 15 July 2025 to 30 November 2026, in the Quality Engineering team. He completed our training programme and worked on test automation for client projects.
3. Internship experience letter
This is to certify that Neha Gupta completed an internship with our Data Analytics team from 1 May 2026 to 31 July 2026. She worked on SQL reporting and a customer churn dashboard. Her work was thorough and well documented.
4. Experience letter for a teacher
This is to certify that Mr. Rakesh Kumar worked as a Mathematics Teacher (Classes 8–10) at Sunrise Public School from 1 April 2021 to 31 March 2026. He was punctual, well liked by students, and coordinated the school's maths olympiad.
5. Part-time or contract role
This is to certify that Kavya Menon worked with us as a Content Writer on a part-time contract (20 hours a week) from 1 January 2025 to 31 October 2026.
Experience letter vs relieving letter
| Experience letter | Relieving letter | |
|---|---|---|
| Confirms | Role and tenure | Resignation accepted, duties released |
| Used for | Background checks, visas, new jobs | Joining formalities at the new job |
| Addressed to | "To whom it may concern" | You |
Sample: relieving letter format.
How to ask HR for one
Subject: Request for experience letter – [Your name], Emp ID [ID] Hi [HR name], My last working day was [date]. Could you please share my experience letter? It should mention my designation ([title]) and my dates of employment ([from] to [to]). Thank you, [Your name]
If there's a delay, ask in writing and keep copies of your offer letter, payslips and Form 16 as backup proof of employment.
Day, Weekday's free AI job agent, finds jobs that match your experience and applies when you say yes. On WhatsApp.
Say hi to Day on WhatsAppHow Day works →This is general information, not legal advice. Your employment contract and your state's rules apply. For a dispute, speak to a lawyer.
FAQs
What is an experience letter?
An official letter from your employer confirming your designation and dates of employment, often with a line on your work and conduct.
Who issues an experience letter?
The HR department, on company letterhead with a signature and seal.
Can interns get an experience letter?
Yes. Many companies issue an internship certificate or experience letter on completion.
Is an experience letter the same as a relieving letter?
No. One confirms your tenure and role; the other confirms you were released after resigning. Some companies combine them.
What if I don't get an experience letter?
Request it in writing and keep your offer letter, payslips and Form 16 as backup proof of employment.
