Last updated: 31 October 2026
You've accepted a new offer, or you've simply decided it's time. Now you need a resignation letter that is short, polite and leaves nothing open to dispute. Below are 6 samples you can copy, plus what to know about notice periods in India.
Resignation letter format
Date: [DD Month YYYY] To, [Manager's name] [Designation] [Company name] Subject: Resignation from the post of [Your designation] Dear [Manager's name], Please accept this letter as formal notice of my resignation from my position as [designation], effective today. As per my notice period of [30/60/90] days, my last working day will be [date]. I am grateful for the opportunities I have had here, and I will make sure my work is handed over smoothly. Thank you for your support. Sincerely, [Your name] [Employee ID]
1. Simple resignation letter
Dear Ankit, I am writing to resign from my role as Software Engineer, effective today. My last working day will be 30 November 2026, in line with my 30-day notice period. Thank you for your guidance over the last two years. I will complete the handover of my current tasks before I leave. Regards, Priya Sharma Emp ID: 45821
2. Resignation email
Subject: Resignation – Priya Sharma, Software Engineer Hi Ankit, Please treat this email as my formal resignation. As per my 60-day notice period, my last working day will be 30 December 2026. I'm happy to help plan the handover. Thank you for everything. Best, Priya
Send it to your manager and copy HR. Many companies also ask you to resign on their HR portal; do both.
3. Resignation with notice period buyout request
Dear Ankit, I am resigning from my role as Data Analyst, effective today. My contractual notice period is 90 days. I request an early release with a last working day of 15 December 2026, and I am willing to buy out the remaining notice period as per company policy. I will make sure all my work is documented and handed over before then. Regards, Rahul Verma
4. Resignation for personal reasons
Dear Ms. Iyer, Due to personal reasons, I am resigning from my position as Accounts Executive. My last working day will be 31 December 2026. I appreciate the support I've received here and will ensure a smooth handover. Sincerely, Meena Joshi
5. Immediate resignation request
Dear Ankit, I am resigning from my role as Support Engineer. Due to [a family emergency / health reasons], I request to be relieved at the earliest, ideally by [date]. I understand this is shorter than my notice period and I am open to adjusting it against my leave balance or a buyout, as per policy. Thank you for understanding. Regards, Sandeep
6. Resignation letter for freshers or trainees
Dear Sir/Madam, I wish to resign from my position as Graduate Trainee, effective today. As per my 30-day notice period, my last working day will be 30 November 2026. Thank you for the training and guidance during my time here. Regards, Aditya Rao
Notice period rules in India
- There is no single legal notice period. Your appointment letter or company policy sets it. In IT, 30, 60 and 90 days are all common; TCS, for example, has had a 3-month notice period since 2016.
- Buyout: many companies let you pay salary in lieu of notice, but it's usually their choice. A joining bonus from your new employer can sometimes cover it.
- Can they refuse? The Supreme Court has said resignation is an employee's right (Sanjay Jain v. National Aviation, 2018). The exceptions are pending disciplinary action, or terms in your contract or a valid service bond.
- Withdrawing: the Supreme Court has also held a resignation can be withdrawn before the employer's acceptance is communicated.
This is general information, not legal advice. Your employment contract and your state's rules apply. For a dispute, speak to a lawyer.
After you resign
- Get written acceptance of your resignation and your last working day.
- Plan your handover and document your work.
- Collect your relieving letter and experience letter.
- Check your full and final settlement and gratuity.
- Transfer your PF to your new employer instead of withdrawing it.
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What is the format of a resignation letter?
Date, addressee, subject line, a clear statement that you are resigning, your last working day per your notice period, a thank-you and your name with employee ID.
Can I resign by email?
Usually yes. Most companies accept email resignations, and many also ask you to submit it on the HR portal. Check your company's policy.
What is the notice period in India?
It depends on your contract. 30, 60 and 90 days are common, with 90 days common for experienced IT roles.
Can my company refuse my resignation?
Generally no, according to the Supreme Court, except where disciplinary proceedings are pending or your contract or a valid bond says otherwise.
Should I give a reason in my resignation letter?
It's optional. A short, neutral line like "for personal reasons" or "to pursue a new opportunity" is enough.
