Resignation Letter Kaise Likhe? 6 Sample ke saath Step-by-Step Guide (2026)

Last updated: 9 November 2026

English mein padhna hai? Dekhiye resignation letter format: 15 samples aur resignation email to manager.

Resignation letter kya hota hai?

Resignation letter ek chhota sa formal letter hai jisme aap company ko batate hain ki aap naukri chhod rahe hain, aur aapka aakhri din kaun sa hoga. Yeh aapka official record hai. Isi se notice period ginta hai, aur baad mein relieving letter aur full and final settlement isi ke hisaab se bante hain.

Letter English mein likhiye, kyunki zyaadatar offices mein HR records English mein hote hain. Lekin bhasha simple rakhiye. Bade-bade shabdon ki zaroorat nahi.

5 steps mein resignation letter likhiye

1. Pehle manager se baat kijiye. Call ya face-to-face. Letter baad mein, usi din.
2. Subject line likhiye: "Resignation – Aapka Naam (Emp ID)".
3. Pehli line mein seedhi baat: "Please accept this letter as my resignation from the post of…".
4. Last working day likhiye: notice period jod kar exact date. Isse confusion nahi hota.
5. Thank you aur handover: ek line mein shukriya, ek line mein ki kaam kisko aur kaise saunpenge. Phir naam, employee ID aur phone.

Format: copy karke bhariye

Resignation letter format

Date: [DD Month YYYY]

To,
[Manager ka naam]
[Designation]
[Company ka naam, City]

Subject: Resignation – [Aapka naam], [Employee ID]

Dear [Manager ka naam],

Please accept this letter as my resignation from the post of [designation]. As per my [30/60/90]-day notice period, my last working day will be [date].

Thank you for the support and guidance during my time here. I will complete a proper handover before I leave.

Sincerely,
[Aapka naam]
[Employee ID] | [Phone]

6 sample resignation letters (English mein)

Har sample ke upar Hinglish mein bataya hai ki kab use karna hai. Brackets aur naam badaliye, baaki copy kar sakte hain.

Sample 1: Private job, simple. Jab koi khaas wajah batani nahi hai. Sabse safe option.

Sample 1: Simple resignation letter

Dear Mr Sharma,

Please accept this letter as my resignation from the post of Sales Executive. As per my 30-day notice period, my last working day will be 9 December 2026.

Thank you for your guidance over the last two years. I will hand over all my client accounts to the team before I leave.

Regards,
Amit Verma
Emp ID 4471 | 99xxxxxx45

Sample 2: Personal reason. Wajah nahi batani, toh bas "personal reasons" likhiye. Koi aur detail dene ki zaroorat nahi.

Sample 2: Personal reasons

Dear Ma'am,

I am writing to resign from my position as Customer Support Executive due to personal reasons. My last working day will be 9 December 2026.

I am thankful for the opportunity and support. I will make sure all my open tickets are closed or handed over.

Regards,
Neha Yadav

Sample 3: Better job mili hai. Nayi company ka naam likhna zaroori nahi. Bas positive tone rakhiye.

Sample 3: Better opportunity

Dear Rajesh,

Please accept my resignation from the role of Software Developer. I have accepted a new opportunity that fits my career goals. My last working day will be 8 January 2027, after my 60-day notice period.

I have learned a lot here, and I am grateful for your mentoring. I will document my modules and help train my replacement.

Best regards,
Saurabh Singh

Sample 4: Aage padhai ke liye. MBA, M.Tech, UPSC ki taiyari: sab ke liye chalega. Company kabhi-kabhi wapas bhi bulati hai, isliye rishta achha rakhiye.

Sample 4: Higher studies

Dear Sir,

I am resigning from my position as Junior Accountant to pursue my MBA, which starts in January 2027. My last working day will be 31 December 2026.

Thank you for your support during my time here. I will complete the year-end closing work and hand over all files.

Regards,
Komal Agarwal

Sample 5: Short notice / jaldi chhodna hai. Seedha request kijiye, aur leave adjust karne ya buyout dene ki baat khud likhiye. Isse manager ka "haan" kehna aasaan hota hai.

Sample 5: Short notice / early release

Dear Vivek,

I am resigning from my role as Operations Executive. Due to an urgent family matter, I request an early release with 24 November 2026 as my last working day, instead of completing the full 60 days.

I am willing to adjust my earned leave and pay the remaining notice amount as per company policy. I will complete a written handover before I leave.

Regards,
Manish Tiwari

Sample 6: Teacher. School mein session ke beech chhodna mushkil hota hai. Session khatam hone ki date dena achha rehta hai.

Sample 6: Teacher

To,
The Principal,
Green Valley School, Lucknow

Subject: Resignation from the post of TGT (Science)

Respected Ma'am,

I wish to resign from the post of TGT Science. To avoid any disruption for students, I propose 31 March 2027, the end of the academic session, as my last working day.

I will complete the syllabus and hand over all records. Thank you for the support over the last four years.

Yours faithfully,
Rekha Mishra

Wajah ke hisaab se kya likhein

Resign karne se pehle checklist

• Nayi company ka signed offer letter haath mein hai, joining date ke saath.
• Appointment letter mein notice period aur buyout ka rule padh liya hai.
• Apni leave balance check ki hai; kai companies leave ko notice mein adjust karti hain.
• Bonus ya joining bonus wapas karne ki koi shart (clawback) to nahi?
• Payslips aur Form 16 download kar liye hain, access band hone se pehle.
• UAN number note kar liya hai, taaki PF nayi company mein transfer ho sake.

Last day par goodbye email

Resignation letter ke alawa, last day par team ko ek chhota goodbye email bhejna achhi aadat hai. Isme apna personal email ya LinkedIn de dijiye, taaki log contact mein rahein. Kisi ki burai ya company ki shikayat bilkul nahi.

Sample: goodbye email to team

Subject: Thank you and goodbye

Hi team,

Today is my last day at the company. Thank you for all the help, the learning and the good times over the last two years.

I'd love to stay in touch. You can reach me at amit.verma@gmail.com or on LinkedIn.

All the best,
Amit

Notice period aur buyout ka hisaab

Agar poora notice serve nahi kar sakte, toh company aksar bache hue dinon ki salary kaat leti hai. Ise buyout kehte hain. Kuch companies basic pay se ginti hain, kuch gross se. Policy check kijiye.

Example: buyout ka hisaab

Notice period:        60 din
Aap serve karenge:    25 din
Bache din:            35 din
Monthly basic:        ₹30,000
Buyout:               30,000 ÷ 30 × 35 = ₹35,000

Agar 10 din ki earned leave adjust ho gayi:
Bache din: 25 → Buyout: 30,000 ÷ 30 × 25 = ₹25,000

Notice period ke rules detail mein samajhne ke liye padhiye notice period kya hota hai.

Email se kaise bhejein

• To: apne reporting manager ko.
• CC: HR ko (agar company mein yahi chalta hai). Team ko cc mat kijiye.
• Subject: Resignation – Aapka Naam (Emp ID).
• Body: upar wala letter seedha email mein paste kijiye. Alag PDF zaroori nahi, jab tak HR na maange.
• Portal: kai companies mein HR portal (jaise Keka, Darwinbox) mein bhi resignation daalna padta hai. Dono kijiye.
• Bheje gaye email ka screenshot ya PDF apne paas rakhiye.

Aam galtiyan aur sahi tarika

Resign karne ke baad kya hota hai?

1. Manager HR portal mein resignation accept karta hai.
2. HR aapka last working day confirm karta hai.
3. Aap kaam handover karte hain aur laptop, ID card wapas karte hain.
4. Last day par ya kuch hafton mein relieving letter, experience letter aur full and final settlement milta hai.

Relieving letter mein kya hona chahiye, yeh relieving letter format guide mein dekhiye.

FAQs

Resignation letter kaise likhe?

Date, manager ka naam, subject, resign karne ki ek line, last working day, thank you aur handover ki line, phir naam aur employee ID. 100–150 shabd kaafi hain.

Resignation letter Hindi mein likh sakte hain?

Likh sakte hain, lekin zyaadatar private companies mein English letter hi expect kiya jaata hai. Simple English rakhiye.

Resignation letter mein reason likhna zaroori hai?

Nahi. 'Personal reasons' likh sakte hain, ya wajah chhod bhi sakte hain.

Kya email se resign kar sakte hain?

Haan. Zyaadatar companies email accept karti hain, aur isse date ka record rehta hai.

Notice period kab se shuru hota hai?

Aam taur par us din se jab company ko aapka resignation mila, jaisa aapke appointment letter mein likha ho.

Bina notice period ke job chhod sakte hain?

Sirf company ki permission se, aksar buyout ya leave adjust karke. Warna relieving letter atak sakta hai.

Probation mein resignation letter kaise likhe?

Same format, bas likhiye ki aap probation mein hain aur appointment letter ke hisaab se notice kitne din ka hai.

Resignation wapas le sakte hain?

Last day se pehle request kar sakte hain, lekin faisla company ka hota hai. Likhit mein maangiye.

Resignation letter kitna lamba hona chahiye?

100–150 shabd, teen chhote paragraph.

Resign karne ke baad kaun se documents milte hain?

Relieving letter, experience letter, full and final settlement statement, aur baad mein Form 16.